You can use SharePoint for managing documents - if you set it up correctly. Policy administrators can instantly see who’s view and accepted or rejected a policy or they can evaluate exams as employees are working on them to measure performance, even before answers have been officially submitted. This means you can - at last - have one document system not two! It now generates 2 billion dollars worth of revenue and if it was a company would be in the top world's biggest. If your policies are stored in SharePoint then in no time at all you can start distributing them to groups of employees. In contrast, a P&P software like TotalCompliance provides all of its features already within the program, with no extra software integration needed. For policy management in particular, SharePoint has many advantages over the traditional file-system, some are listed here: These are just some of the fantastic features that SharePoint gives you and are some of the major reasons why nearly all organizations have moved to SharePoint as a document management system. Quickly browse through hundreds of Policy Management tools and systems and narrow down your top choices. DocRead took many years to build - we never rushed it, we haven't piled it high with features, we concentrated on crafting a product with performance, security and ease of use in mind. They always have done and they always will. SharePoint includes no ability to create quizzes to ensure employee understanding and compliance with new policies and procedures without expensive customization. If DocRead is something you would like to know more about then give us a call or drop us an email atsales@collaboris.com. It allows the users to find the previous version of a document without latest changes or compare changes with the most current copy. There are many features we are really proud of. SharePoint lacks a rich templating system to create documents and policies, because it is primarily a document sharing and collaboration platform. +1 (800) 317-2820 Select a retention period option to specify when documents or items are set to expire. I have created over 400 procedures as individual list items. Quickly search knowledge on Policy and Procedure, FAQ, Best Practices & Document Templates. Ultimately, a P&P software is the best choice for your company to effectively manage policies and guarantee compliance. The beauty of using SharePoint for policy management is that you can use all of the tools that you are familiar with and extend it in virtually unlimited ways. It is also critical to meeting regulatory and compliance requirements as well as avoiding fines from overseeing agencies. TotalCompliance gives users the ability to create comprehension tests for policies and gives users extensive control in the configuration of those exams. One of the major requirements we set ourselves with DocRead was to integrate seamlessly into SharePoint. The very latest version builds on this with a number of very useful features: 1. Compared to policy and procedure management systems, SharePoint is very weak in the areas of policy distribution, employee compliance, attestation, reporting and audit tracking. Procedures are grouped together under one policy title. We knew as our customers used it they would be instrumental in driving it's direction. The daily problem organizations face are: . How to audit and prove who has read what policy and which version. Where organizations don't comply, it's common practice for large fines or even prison sentences for owners and / or employees to be received. Try Policy Management Software for SharePoint for Free PolicyTech software integrates seamlessly into Microsoft SharePoint PolicyTech provides a view of policy status and employees’ acknowledgements on real-time dashboards, while the software guides your team through the policy creation, distribution and attestation process. Read more on Smart Move. Employees will be notified of policy delivery and their review and attestation will be tracked and supervisors notified. Auditing, to record the editing and viewing history of each employee-related document. Attempting to configure it to manage your policies and procedures leaves you with gaps in areas such as employee compliance, attestation, reporting and audit tracking. If you currently use different policy management software outside of SharePoint and are forced to store documents in two places then we believe that DocRead is so competitively priced that you will still be able to save money by moving to DocRead in SharePoint. Although your company may already be using SharePoint, it is not a system built for policy management. We wanted to make a product that Microsoft themselves would have made - had they had time. to make it viable as a way to fully manage, track and distribute policies. How to create an intelligent document management process using SharePoint and Flow – Part One June 8, 2019 by Daler Sayfiddinov 11 Comments In most organizations, there is a business process in the system which aims to store and send document packages. How to track who has read the policies and, sometimes more importantly, who has not. When the project is finished, carry out a project post-mortem to reflect on your … With so many options to tailor SharePoint to fulfill custom duties, it’s no surprise that many companies have been using it to manage their policies and procedures, but is it really a suitable alternative to P&P software? 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